NOTICE TO BIDDERS
NOTICE TO BIDDERS hereby is given that Bids are invited and will be received as set forth below:
- OWNER: South Monmouth Regional Sewerage Authority
- WORK TITLE: FURNISH HVAC REPAIR AND PURCHASE/INSTALL OF NEW HVAC EQUIPMENT
- WORK SITE: 1235 Eighteenth Avenue, Belmar, New Jersey 07719
- WORK DESCRIPTION: This a contract to provide HVAC repairs and, if needed, replacement, including all labor, tools and equipment, for the period of one year.
5) ENGINEER
South Monmouth Regional Sewerage Authority
1235 Eighteenth Avenue
Belmar, New Jersey 07719
ATTENTION: RYAN KRAUSE
TELEPHONE: (732) 681-0611CONTRACT DOCUMENTS:
6) Contract documents may be examined or picked up, free of cost, Monday thru Friday, except legal holidays, from 9:00 A.M. to 4:00 P.M., prevailing time, at the ENGINEER’s address. Contract documents may be mailed upon request and receipt of prepaid postage.
7) USE OF CONTRACT DOCUMENTS:
Contract Documents are available solely for the purpose of obtaining Bids and not to confer a license or grant form any other purpose.
8) PRE-BID MEETING: None
9) BID GUARANTEE:
Bid Guarantee is required in an amount not less than ten percent (10%) of the total amount indicated in the Bid, but not in excess of Twenty Thousand Dollars ($20,000).
10) CONSENT OF SURETY: (Not Required for this Contract
A certificate is required from a surety company stating that it will provide bond(s) in the form and amounts as stated in the Contract Documents.
11) SUBMISSION OF BIDS:
Bids shall be placed in sealed envelopes and must be received by Owner prior to the Date and Time indicated for Public Bid Opening and Reading in Paragraph #12. No Bids will be received after the indicated Date and Time. Bidders may either:
Mail to:
a. South Monmouth Regional Sewerage Authority
1235 Eighteenth Avenue
Belmar, New Jersey 07719
OR
b. Hand Deliver Bids to Owner at the Place indicated for Public Bid Opening and Reading in Paragraph #12.
12) PUBLIC BID OPENING AND READING:
Date: Tuesday, October 8, 2024
Time: 10:00 a.m. Prevailing Time
Location: South Monmouth Regional Sewerage Authority
1235 Eighteenth Avenue
Belmar, New Jersey 07719
13) STATUTORY REQUIREMENTS
This Bid and Contract are subject to NJ Local Public Contracts Law (N.J.S.A 40a:11-1 et seq. and 2012, c. 25) and Bidders are required to comply with all where applicable Laws and Regulations including the N.J.S.A.10:5-31 et seq., and N.J.A.C. 17:27 (Affirmative Action) P.L. 1999, C.238 (Public Works Contractor Registration), P.L. 1963, C.150 (Prevailing Wages) and P.L. 2004, C.57 (New Jersey Business Registration Requirements).
14) REJECTION OF BIDS
Owner reserves the right to reject any or all Bids and to waive any immaterial defect or informality in any Bid, if deemed in the best interest of Owner.
BY ORDER OF SOUTH MONMOUTH REGIONAL SEWERAGE AUTHORITY
ADVERTISEMENT FOR BIDS
NOTICE is hereby given that sealed bids will be received by the South Monmouth Regional Sewerage Authority (hereinafter called the “Authority” or the “Owner”) for:
Trickling Filter No. 1 and No. 2 Rotary Distribution Arm Replacement Project
New Jersey I-Bank
Project No. S340377-07
Sealed Bids for the above-named Contract will be received by South Monmouth Regional Sewerage Authority (the “Owner”) at the office of South Monmouth Regional Sewerage Authority, 1235 18th Avenue, Belmar, New Jersey 07719 at 10:00 a.m. eastern time on October 3, 2024, at which time all bids will be publicly opened and read aloud. Any bid received after the designated closing time will be returned unopened.
The South Monmouth Regional Sewerage Authority’s Trickling Filter No. 1 and No. 2 Rotary Distribution Arm Replacement Project will occur at their Wastewater Treatment Plant (WWTP) located at 1235 18th Avenue, Belmar, New Jersey.
The work required under the Contract shall consist of, but is not limited to the following:
Mobilization:
- Removal, disposal, replacement and leveling of the rotary distribution arms, including all tie-rod and cable supports on Trickling Filter No. 1 and No. 2;
- Epoxy coating the internal and external surfaces of the existing steel center column assembly on Trickling Filter No. 1 and No. 2;
- Furnishing spare parts for existing Center Column assemblies;
- Start up and equipment testing;
- Restoration, final cleaning, and demobilization.
The Work shall be completed within 660 Calendar Days from the date of the Notice to Proceed.
This Contract is expected to be funded in part with funds from the New Jersey Department of Environmental Protection and the New Jersey Environmental Infrastructure Bank. Neither the State of New Jersey, the New Jersey Environmental Infrastructure trust, nor any of their departments, agencies or employees is, or will be, a party to this Contract or any lower tier contract or subcontract. This Contract is subject to the provisions of N.J.A.C. 7:22-3.1 et seq.,4.1 et seq, 5.1 et seq., 9.1 et seq. and 10.1 et seq..
In accordance with the provisions of N.J.S.A. 58:11B-26, N.J.A.C 7:22-3.17(a)24 and 4.17(a)24, the contractor (and subcontractor) shall comply with all of the provisions of N.J.A.C. 7:22-9.
The project sponsor has identified that the SED utilization goal for this project is: ten percent (10%).
Awards will be made only to socially and economically disadvantaged business concerns that are certified by the New Jersey Commerce, Economic Growth and Tourism Commission, the New Jersey Department of Transportation, the Port Authority of New York and New Jersey, New Jersey Transit or other agencies deemed appropriate by the Office as eligible minority businesses or female businesses. The invitation to bid is on an unrestricted basis whereby the successful bidder must fulfill the SED utilization requirements.
Bidders desiring a hard Copy of the Bid Documents for use in preparing bids may obtain a set from QuestCDN. Bid Documents can be downloaded electronically for a non-refundable fee of $22.00 by going to the www.questcdn.com Project Search Page and looking up QuestCDN Project Number 9240230. You can contact QuestCDN at 1-952-233-1632 or info@questcdn.com for assistance with membership registration, downloading, and working with digital documents. For questions regarding the bid documents or for project information, please contact Ryan Schulz, PE at rschulz@psands.com.
All bids must be submitted on the forms provided in the Bid Documents in the manner designated therein and must be enclosed in a sealed envelope addressed to South Monmouth Regional Sewerage Authority, 1235 18th Avenue, Belmar, New Jersey 07719 and bearing the name and address of the bidder and the Contract name and number. Bidders are directed to submit one (1) original bid.
Bids will be accepted by courier service, hand delivery, or by mail, and the Bidder accepts all risks associated with non-delivery or late delivery. Upon receipt, all bids will be date and time recorded by a by the Authority or its representative, and such time stamp shall be controlling. No oral, facsimile, or telephonic bids or alterations will be considered.
Bidders are solely responsible for the timely delivery of the bids and no bids shall be considered which are presented after the public call for receiving bids. Any bid received after the date and time specified will be returned, unopened, to the bidder. Bids must be based upon and in strict accordance with the Bid Documents. Bids that do not provide the required documents as detailed in the Bid Document Submission Checklist will not be deemed responsive and may be rejected.
A person bidding on a contract for the erection, alteration or repair of a public building, structure, facility or other improvement to real property, the total price of which exceeds $100,000, shall furnish a guarantee as provided for herein. A contracting unit may provide that a person bidding on any other contract, advertised in accordance with law, shall furnish a guarantee as provided for herein. The guarantee shall be payable to the contracting unit so that if the contract is awarded to the bidder, the bidder will enter into a contract therefore and will furnish any performance bond or other security required as a guarantee or indemnification. The guarantee shall be in the amount of 10% of the bid, but not in excess of $20,000.00, except as otherwise provided herein, and may be given, at the option of the bidder, by certified check, cashier’s check or bid bond. In the event that any law or regulation of the United States imposes any condition upon the awarding of a monetary grant to any contracting unit, which condition requires the depositing of a guarantee in an amount other than 10% of the bid or in excess of $20,000.00 the provisions of this section shall not apply, and the requirements of the law or regulation of the United States shall govern.
A certified check, cashier’s check or bid bond in the amount of ten percent (10%) of the bid not to exceed Twenty thousand dollars ($20,000), must be submitted with the bid, guaranteeing that if a contract is awarded, the bidder shall execute the contract and deliver the bond(s) required by the bid documents. Bidders must also submit a Consent of Surety with the bid, wherein the surety agrees to furnish the required bond(s) if the bidder is awarded a contract. If any law or regulation of the United States imposes any condition upon the awarding of a monetary grant to any contracting unit, which condition requires the use of certain surety companies listed on the Federal Treasury or the depositing of a guarantee in an amount other than 10% of the bid not to exceed $20,000.00 the provisions of this section shall not apply, and the requirements of the law or regulation of the United States shall govern.
Per N.J.S.A. 40A:11-24, the contracting unit shall award the contract or reject all bids within such time as may be specified in the invitation to bid, but in no case more than 60 days, except that the bids of any bidders who consent thereto may, at the request of the contracting unit, be held for consideration for such longer period as may be agreed. All bid security, except the security of the three apparent lowest responsible bidders, shall be returned, unless otherwise requested by the bidder, within 10 days after the opening of the bids, Sundays and holidays excepted, and the bids of such bidders shall be considered as withdrawn. Within three days, Sundays and holidays excepted, after the awarding and signing of the contract and the approval of the contractor’s performance bond, the bid security of the remaining unsuccessful bidders shall be returned to them.
Bidders are advised there is a Pre-Bid Meeting scheduled for Wednesday, September 4, 2024, at 10:00 a.m. The Pre-Bid Meeting will be held at the South Monmouth Regional Sewerage Authority Wastewater Treatment Plant, 1235 18th Avenue, Belmar, NJ 07719. The Pre-Bid Meeting is not mandatory, but it is highly recommended that Bidders attend. All interested parties are invited to attend. Bidder questions shall be submitted in writing to Ryan Schulz, P.E. at rschulz@psands.com by COB September 13, 2024. In accordance with N.J.S.A. 40A:11-23(c), responses to written questions will be issued by either a clarification or addendum mailed or delivered to all parties recorded by the Authority as having received the Request for Bids. Questions received after 5:00 p.m. on September 13, 2024, will not be answered. Only questions answered by formal written addenda or clarifications will be binding. Oral and other interpretations will have no binding legal effect.
The Authority will evaluate bids and any award will be made to the lowest responsive and responsible Bidder. The Authority reserves the right to reject any and all bids, in accordance with applicable laws, and to waive any minor immaterial informalities therein and to accept any bid in accordance with the Local Public Contracts Law, N.J.S.A. 40A:11-1 et seq.
The successful Bidder will be required to submit bonds and proof of insurance before execution of the Contract. All bids and accompanying documents, as well as the insurance certificates, bonds and other contract documents, are subject to review by the Authority Attorney to ensure compliance with New Jersey laws and regulations.
Bidders are required to comply with the requirements of N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27-1 et seq.
By Order of South Monmouth Regional Sewerage Authority
Ryan R. Krause, P.E., C.M.E.
Executive Director